The Accounts Receivable guide to understanding PEPPOL

The Peppol network plays an important role in the electronic invoicing process globally. But what is this network actually? And why should you use it?

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What is a PEPPOL ID?

A Peppol ID consists of a unique number, such as:

  • A Chamber of Commerce number
  • A VAT number
  • The companies bank account-number
  • The government identification number of the relevant government agency.

Thanks to these unique identification numbers, there are no more misunderstandings about the identity of the senders and recipients of invoices.

How to find out if your customer / suppliers or governments are already connected to the PEPPOL network

Simply navigate to the Peppol Directory. If the company is registered on Peppol, it will immediately appear in the listed results (including Peppol ID).

Need to send e-invoices to other countries?

Many companies have difficulties with this process. It doesn’t help that almost every country created their own e-invoicing format, such as UBL, ZUGFeRD, Factur-X, FatturaPA, Finvoice, EHF, Svefaktura, BIS V2, and many more.

If, for example, you are a German company that needs to send an e-invoice to the Italian government, you need to send FatturaPA invoices. Germany, however, has different e-invoicing standards, called XRechnung & ZUGFeRD. This forces companies to find a way to create these invoices, which causes them to lose time and perhaps even money to change their existing invoice processes. TIP: Total AR from Tungsten Network means we take care of 100% of your distribution no matter what channel or formats are required by your customer.

What is PEPPOL BIS billing 3.0?

You may have heard about PEPPOL BIS billing 3.0 but what is it?

European public entities performing public procurement cannot reject any e-invoice compliant to norm semantics including Peppol BIS billing 3.0 from their suppliers after 18th April 2019. However, it is not mandatory for them to receive these via the Peppol network.

A provision has been added for adding supplier country rules within Peppol BIS billing 3.0 to reduce different profiles per country. For instance, Norway, Sweden, Italy and Denmark have added country rules in Peppol BIS billing 3.0.

There will be support for second syntax CII (Cross Industry Invoice) permitted by European standard for e-invoicing.

Peppol has been exchanging UBL based business documents, but it also produced Peppol BIS 3.0 mapping with CII and its profile registration support in SMPs (Service Metadata Publisher, see below for more info.) to be compliant with EN.

Though, it won’t be advertised much due to UBL being more widely used over CII, in practice, it will enable countries supporting CII to use Peppol as well.

This leads to increased reachability of the Peppol network and Peppol BIS billing 3.0 format across Europe and the globe where Tungsten provides Peppol Access Point Services through our partner network by having more participants from Peppol enabled countries and by gaining new countries who adopt Peppol.

(Peppol BIS billing (5A) 2.0 and Peppol BIS invoice only (4a) 2.0 have been decommissioned)

What is an SMP in relation to PEPPOL?

All Peppol participating organizations (such as contracting authorities or suppliers) publish what and how they can receive (delivery addresses, business processes and document types supported, etc.). For this a separate service is used: Service Metadata Publisher (SMP).

The purpose of the SMP can be compared to an address book or business registry containing details of participants within a specific business community.

Typically, an SMP is provided to complement an Access Point, because they publish details for customers of the Access Point. But an SMP can also be provided as an independent service by a third-party organisation

PEPPOL Usage in different Countries

Here’s an overview to how different countries are adopting the Peppol standard.

  • Norway - Already has approximately 140,000 public as well private PEPPOL participants and will still be expanding during 2020.
  • Sweden - Public entities are being registered in Peppol with BIS v3 in 2020, followed by private sector, as well
  • Finland – Is a leader in e-invoicing, the preferred way to send e-invoices to contracting public authorities in Finland is via Peppol although it isn’t yet a mandate due to COVID delay. Central bodies use the standard TEAPPSXML 3.0 Finvoice 3.0 via Peppol whilst non-central currently accept any format
  • Belgium - Already has an average of 250 public entities enabled in Peppol and it will be registering all approximately 6,000 public entities during 2020, followed by private sector, too.
  • UK - Is already Peppol enabled via NHS. We’ll watch this development throughout 2020.
  • Ireland - Is already Peppol enabled and public entities enabled with “Peppol BIS Billing Version 3” during 2020
  • Denmark - Has covered Nemhandel platform and SKI framework legally with PEPPOL and the public entities will be registered in Peppol network with “Peppol BIS Billing Version 3” profile during April 2020. The private sector is expected to take some time in switching from OIOUBL to “Peppol BIS Billing Version 3.”
  • Netherlands – Peppol participants getting enabled with both “Peppol BIS Billing Version 3” as well as SI-UBL 2.0 (NLCIUS) during 2020
  • Luxembourg - Is already reachable via Peppol for all public entities.
  • France has changed their Peppol access point service provider which connects Chorus Pro to Peppol and is live with Peppol BIS version 3.0 support.
  • Germany will commence its B2G mandate on November 27th with Federal government entities rolling out the local public sector in 2021. The adoption of Peppol is expected to grow fast
  • Austria - Public sector is already enabled on Peppol though through only 1 endpoint and will be receiving new BIS v3.
  • Estonia - Will be accepting “Peppol BIS Billing Version 3” primarily and public entities are expected to be enabled in Peppol during April 2020, followed by the private sector.
  • Lithuania - An eDelivery project partially financed by INEA with a consortium of private companies is establishing an independent Peppol eDelivery Access Point.
  • Poland - Public entities have mostly been enabled in the Peppol network with “Peppol BIS Billing Version 3” to receive these through a centralised e-invoicing platform.
  • Slovenia - is enabling budget users and other contracting authorities as well over PEPPOL network with “Peppol BIS Billing Version 3” profile along with e-SLOG 2.0 (National CIUS).
  • Italy - Is the first country with a clearance model in Pepppol the network. The Region of Emilia Romagna PEPPOL participants being migrated to “Peppol BIS Billing Version 3.”
  • Singapore - Launched Peppol e-invoicing in January 2019 Tungsten is exploring this in our current roadmap for 2021
  • Australia and New Zealand The Australia New Zealand Electronic Invoicing Board (ANZEIB) has been established to guide the trans-Tasman implementation of e-Invoicing with the aim to realise significant cost savings. Both countries are live on PEPPOL

Keep up to date here

What does this mean for you?

How Tungsten Can Help You Deliver Compliant e-invoices via the PEPPOL Network

Electronic invoicing can be a confusing business to keep up with, especially if you do business PAN Europe or globally. Keeping up with the complexity of sending invoices that adhere to different standard can become costly, especially if your own business has multiple or complex billing systems.

That’s why we’ve launched Total AR, a new solution that handles 100% of your ledger and delivers your invoices in the preferred format through the preferred channel required by your customer.

Let Tungsten Network handle the reality of sending thousands of invoices electronically, without the headache of chasing payment, secure in the knowledge your invoice has been delivered and received successfully, ready for payment.

We remove the complexity of delivery and connectivity, whilst reducing your cost overhead and your DSO.

If Total AR isn’t an option we can also handle connections to Governments and customers through direct integrations on a smaller scale, helping you get value from electronic invoice delivery where it’s needed most; strategic customers and valuable invoices.

As a certified PEPPOL Access Point provider we can handle the delivery of invoices through the PEPPOL network that meet the required standards.

Get started with PEPPOL. Let our team help you find the best solution for your business.

Schedule a consultation

Don’t take our word for it, here’s what one customer had to say

“Trying to create an electronic invoicing solution for all our customers would have been prohibitively expensive and complex for us, with Tungsten Network however, it just happens. There are no integration issues, all the mapping between our systems and our customers’ is done globally for us.” General Manager e-Commerce, RS Components

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